Demo Dates:
March 4 – Apr 23, 2023
All day Saturday
All day Sunday
SCA Coordinators:
HE Gavin Mac Giolla Ruaidh
baron@bryn-gwlad.ansteorra.org
HL Tuathal O’Shiels
hospitaler@bryn-gwlad.ansteorra.org
Sign up now for morning and afternoon shifts!
Want to see who’s volunteered for which weekend?
Join the SCA at Sherwood Facebook Group and view the pinned messages.
Does your SCA Group want to claim a weekend?
Reach out to the SCA Coordinators to find out what weekends your group can help out!
Responsibilities for All Volunteers
- Arrive on time to shifts
- Abide by all SCA conduct rules and Faire conduct rules
- Read information on this webpage
- Submit all information requested on volunteers sign-up to get on the Will Call list for assigned shifts
- Engage with Patrons and advertise the SCA throughout assigned shifts
- Help with setup/teardown/demo activities as able (see Setup/Teardown section below
Sign up now for morning and afternoon shifts!
Want to see who’s volunteered for which weekend?
Join the SCA at Sherwood Facebook Group and view the pinned messages
Additional Responsibilities for Primary Volunteers
- Primary volunteers need to be the subject matter expert on the demo when in the booth
- Primaries are considered unpaid staff of the faire
- During assigned shifts, there must always at least 1 Primary working in our demo area — primary presence is what maintains our SCA Insurance at the Faire
- Coordinate volunteers when on shift as a primary – e.g. midday parade, ensure fighting and A&S demos stick to the schedule and do not interfere with the performers located around the SCA booth
- Submit all requested paperwork or forms to attain Faire Participant Pass
- TO SIGN UP AS A PRIMARY: Send an email to Gavin and Tuathal (baron@bryn-gwlad.ansteorra.org, hospitaler@bryn-gwlad.ansteorra.org) with the following info: Email address, SCA Name, Mundane Name, Local Group
The Sherwood Forest Faire Demo is an 8-week long Regional Arts and Sciences / Recruitment Demo that the SCA does for each open weekend of the Sherwood Forest Faire. The demo runs all day Saturday and all day Sunday for each of the 8 weekends. Volunteers are responsible for staffing the pavilion, following all SCA and Faire conduct rules, talking to patrons, engaging in combat/demo activities, and sharing recruitment materials during their shift. When volunteers aren’t on shift, they can enjoy the Faire as a Patron.
Demo Weekends: March 4 – April 23, 2023
Demo Hours: Sat and Sun — 9am until the Evening cannon at Dusk (Rain or Shine!)
SCA Groups Involved: All Ansteorran Groups are encouraged to participate as volunteers, sponsor a weekend, and recruit at this Demo
Lead SCA Group for Demo: Bryn Gwlad
Morning Shift: 0915 – 1430
Evening shift: 1400 – Dusk/Tear down
(note: evening shift gets longer as the season progresses)
| 0900 | Morning sift volunteers gather in booth |
| 0915 | Setup and Morning Shifts Begin |
| 1000 | Opening Cannon |
| 1030 | Morning combat and/or demo* |
| 1245 | Line up for Parade with banner – at least 1-2 people, REQUIRED*** |
| 1300 – 1330 | Faire Parade |
| 1330 | Announcements at Seven Sisters’ Stone Circle** |
| Midday combat and/or demo* | |
| 1400 | Afternoon shifts begin |
| 1430 | Morning shifts end |
| 1500 | Afternoon combat and/or demo* |
| Dusk | Ending cannon |
| Break down can begin |
* Suggested. Times may adjust based on weather and participant availability.
** This is the perfect time to announce about combat, class, or other demonstrations happening at the SCA booth.
*** More people can participate in the parade, at least 1 Primary MUST remain in the booth
What is Allowed
- Actively engage with Faire patrons and advertise the SCA
- Tell patrons what the SCA is, invite people to attend local activities
- Give patrons a card, have them scan the QR code, or have them visit ansteorra.org/welcome
- Ask patrons to provide their contact info using the form on the Welcome Dashboard
- Follow all SCA and Faire conduct rules
What to Prepare
- Garb in the style of 1100s/1200s England
- Head covering (required), can be something like a hat, hood, circlet, veil, flower wreath, etc. Headgear is one way the faire identifies staff and participants
- Things to hide or disguise your mundane items
- Personal Items – sunscreen, snacks, money, water, period mug, bug spray, medications or accessibility devices
- Demo Items – Ideally enough to cover half of a 6′ table, things that will catch the eye of a passerby
- Breaking any SCA conduct rules and Faire conduct rules
- No Visible Modern Items such as shoes, water bottles, plastic tubs, etc
- No Bare Heads – wear some sort of headgear like a hat, hood, circlet, veil, etc. Headgear is one way the faire identifies staff and participants
- No Selling of Goods of any kind
- No Advertising of Personal Businesses or Sales
- No Providing of Food to Patrons
General Guidelines for Set-Up
- Set-up needs to be complete by the 10am cannon
- Rugs should be spread over the center of the pavillion
- Tables should be set up and covered with tableclothes
- Demo/display items should be arranged on tables
- The big gold/green SCA Banner should be displayed out front
- All banners or pennants should be unfurled
- Recruitment materials should be placed on tables – Business Cards, flyers, etc
- Mundane items should be covered or disguised
- Everyone should be properly garbed with head coverings
General Guidelines for Tear-Down
- All demo/display items should be packed away
- Recruitment materials should be put away
- Table cloths should be shaken out, folded, and put away
- Tables, rugs, chairs should be cleared off and pulled into the center of the pavillion
- Extra Task on Sunday – completely break down, stack, and cover with tarp
- Pennants/banners should be rolled up/tucked up away from the weather
- Trash should be thrown away
Map
We are located between Seven Sisters Stone Circle and Three Stags Pub, across from Tomato Justice. The gold star below indicates the back stage entrance closest to our booth.
Lat/Long: 30.2308315, -97.1652032
https://maps.app.goo.gl/tcp8cn3NsNQ6WkfFA
Parking
Sherwood Forest Faire
Day Parking Entrance
1883 Old Hwy 20, McDade, TX 78650
We recommend that all non-primary SCA persons who are volunteering at this demo park in the General Parking area for the Faire. If you are working an afternoon shift, you can arrive early and get in free via Will Call and enjoy the faire in the morning so it is easy to arrive on time for your shift.
This page contains summary info for Sherwood volunteers.
For detailed information, View the Complete Sherwood Demo Operations Manual.