Sherwood Forest Faire Weekends:
Mar 4-5 – Opening Weekend
Mar 11-12 – (Gulf Wars)
Mar 17-19 – (Gulf Wars)
Mar 25-26 – (Commander’s Crucible) Stargate primary
Apr 1-2 – (Elfsea Event, BJ demo) Shadowlands primary
Apr 8-9 – (Crown Tourney) Goldweard offered to be primary
Apr 15-16 (Stargate Event)
Apr 22-23 (Glaslyn Event)
*BJ going to try to take one of the late Apr weekends
Virtual presence:
- Create landing pages on Kingdom site for both SCA @ Sherwood Volunteers and SCA @ Sherwood recruits
- Get Sherwood Demo up on Kingdom Calendar
- Koia & Kolfinna social media blast/takeover
- *** Getting our virtual presence established now is a high priority ***
Setup:
- Setup weekend 2/18-19 (across from Candlemas, so Sunday only?)
- Put up black and white pavillion, tables, boxes
- Go ahead and order business cards and stuff
- Lyst field (make sure to get natural ropes, not nylon)
Meeting attendees:
- BG
- Gavin
- Wentilliana
- Giovanni
- Elizabeth
- Goldweard
- Kolfinna
- Orazio
- Nicaize
- Hellsgate
- Guillaume
- Erin
- BJ
- Rosa
- Bryan
- Noemy
- Shadowlands
- Marina (Renee)
- Cassian
- Stargate
- Valeria
- Other
- Koia
Demo ideas
- Set basic schedule structure which can be used for all weekends
- Arts display/demos
- Bardic/performing arts
- Combat
- Can be flexible for types of demos but helps people plan their days and consistency means better communication w/Faire
- Review rules/guidelines to make it easy for volunteers to do consistently represent SCA
- Head coverings (basic is fine – a coif, circlet, flower crown, veil, etc)
- No obviously modern shoes, especially in the parade
- Can’t sell anything
- Can’t give away food from cooking demos (feed SCA volunteers ok, faire patrons not ok)
- No obvious mudanity in the booth – bag chairs, coolers, etc. Bring wooden chairs and make generous use of tablecloths and other covers for such things.
- We can use the nearby stage, assuming no performers are using it
- Be conscientious of loud demos / fighting when faire performers are using the stage
- Fighting demos are big draws
- Fighting demos right after the noon parade are great (parade ends right next to our booth); have the fighters geared up and ready to go
- Recruit fighters specifically for weekends
- It might be better to have 6 rapier fighters one weekend than 3 rapier and 3 chivalric, for example
- Other demo ideas which are good draws
- Silk banner painting
- Weaving
- Fiber arts (lucet, embroidery, etc) which can easily be picked up and put down as people show interest
- Bardic, dancing (European & Middle Eastern), etc
- Game boards (Goldweard will be donating some info sheet + game board notepads for us!)
- Discussed that scribal isn’t a great draw due to weather/wind/humidity and harder for people to see.
Other things
- The more help w/can get from other groups, the better. Most of March is still wide open.
- Identifying more primaries to help distribute pressure is critical
- ??? Let’s start compiling our list of primaries now
- First weekend might be the “all the primaries” weekend to help get everyone synced up.
- Go ahead and design and order business cards now
- There were ideas about designing business cards – especially using the SCA at Sherwood landing page on the kingdom site at the singular point of contact
- Camping – We’ve been invited to camp with Elizabeth’s household (name? I forgot)
- People will still have to pay camping fee but means we can all camp together and not fight over finding room
- Make sure will-call list is also sent to camping entrance
- Gavin is resetting (and improving) the various forms and spreadsheets for tracking volunteers