Action Needed from All Officers: Create and Update your AMP Account before January 18th 2025

Greetings from your Kingdom Webminister, Hersirkona kolfinna inn kyrra Otarsdottir!

It is time for another exciting update to the Ansteorra Management Portal (AMP)! We are going to release the Warranting Module at Round Table on January 18th, 2025, and the Crown and Great Officers plan to use it to generate and approve Officer warrants.

The Short Summary:

All officers in Ansteorra need to create and/or update their AMP account BEFORE Round Table on the 18th of January in order to be warranted and continue the great service you do.

Background:

A huge effort by the Crown of Ansteorra, the developers of AMP, and me has been underway so we can release a new module in AMP: Warranting.  The goal of this module is to address the ongoing issues our Kingdom has seen when it comes to the paperwork and visibility of approving individuals for a position, generating warrant rosters, following Society warranting policies, and approving warrants.  We will begin to do this by using AMP to standardize the information we require from officers and streamline the roster-generation and signing process. We are on track to release the module by the 18th of Jan 2025 so we can complete the semi-annual Round Table Warranting process entirely through AMP.  This means that in addition to using AMP to submit award recs and track marshal authorizations, you will soon be able to use your AMP account to track your record of service, and our Great Officers will be able to use AMP to generate our warranting rosters and submit them to the Crown for approval.

What is a “Warrant”?

A warrant is time-bound authorization of a delegation of authority to an individual, generated by an appropriate Great Officer and approved by the Crown.  Per Section VII.J. of Society policy, an individual cannot receive a warrant unless they provide the following information: modern name, Society name, personal email address, mailing address, phone number, membership number, membership expiration date. We also ask for birth month and year so we can verify youth vs adults. When a warrant is approved for an individual, that gives them the authority needed to fulfill the duties of their office.

What the semi-annual warranting process will look like now:

• All officers must create/update a personal user account in AMP
  • for this first-time, Kingdom Webminister and team will do manual assignment of officers to their current roles in the system
• Great Officers will use AMP to generate and review a roster of officers in their Department (Webministery, Seneschallate, etc)
• Great Officers will use AMP to submit that roster to the Crown for approval
• Each member of the Crown will use AMP to review and approve each roster and warrant individuals until the next Round Table
• Individual officers will receive an email notification to their AMP user email that their warrant has been approved

What the new warranting process will look like when someone takes a new office:

• Populace members apply for offices using the same form as always
• (new) Applicants should create/update their user account in AMP
• Great Officers confer with local and regional officers as usual to decide who to appoint for a position
• (new) Great Officers will use AMP to assign the individual to the office
  • this will appear on the user’s account
  • the user will get an email notifying them that they’ve been appointed
  • a warrant will automatically be generated and sent to the Crown for approval
  • the timeframe of the warrant will extend until the next Round Table
• (new) the Crown will review and approve the warrant via AMP
  • the user will get an email notification when the warrant is approved

Actions For Each Officer in Ansteorra:

1. If you don’t already have an account in AMP, you need to create an account in AMP ASAP using a personal email address by visiting https://amp.ansteorra.org.This account will be attached to you personally and will allow you to have an ongoing record of your officer positions, term timelines, and more.
2. If you already have an account in AMP, please log in and ensure that your personal information is correct.
3. In order to get warranted on the 18th, your profile must include the following details: modern name, Society name, personal email address, mailing address, phone number, birth month & year (so we can verify youth vs adult), membership number, membership expiration date. This is information we are required to collect by Society, and you can view the policy here in Section VII.J..
4. If your membership expires before the next Round Table (07/19/2025), you will need to extend it with a renewal at https://sca.app.neoncrm.com/login.
5. If your membership info is not in your AMP profile, send a copy of your membership card to secretary@marshal.ansteorra.org so it can be verified and added to your account.

Final Words:

The Crown, The Heirs, our developers, and I all understand that this is a BIG change for the Kingdom.  But we truly believe that this will create a better experience for you as an officer, a cleaner process for warranting, and lay the groundwork for future improvements to further streamline the officer application process, officer reporting, and more.

Get your AMP account ready before Round Table, check out the Frequently Asked Questions for AMP if you haven’t already, and then don’t hesitate to contact me at kingdom@webminister.ansteorra.org and CC er@webminister.ansteorra.org if you have any questions.

Ever in Service to the Kingdom,

Hersirkona kolfinna inn kyrra Ottarsdottir
Kingdom of Ansteorra Webminister
kingdom@webminister.ansteorra.org